Belmont County Now Accepting e-Recordings 2/7/2022

Documents can now be submitted to the Belmont County Recorder’s Office for electronically filing (e-filing) instead of the conventional method of paper documents. We have the ability to receive your e-filed documents through our Submitter Service Provider, making the process of document recording faster and more efficient.

How does it work?

  • An account must be set up with one of our accepted e-Recording partners in order to submit documents electronically. Below is a list of our approved partner companies. To get started, visit one of the websites below:
    • CSC (Ingeo)                                                     <www.erecording.com>
    • eRecording Partners Network (ePN)          <www.goepn.com>
    • Indecomm Global Services                            <www.indecomm.com>
    • Simplifile                                                         <www.simplifile.com>
  • Recording fees and transaction fees are paid through ACH (Automated Clearing House) payments.
  • The transmitted documents are checked by the Belmont County Recorder’s Office and either recorded or rejected. Once the document is recorded, it is available to the public for viewing. The originator will receive confirmation when the document has been successfully recorded. Recording information will be electronically affixed permanently to the image. You can now print or email the recorded document.
  • All documents must meet our office and state requirements. Our approved partners retain a copy of our standards and policies for e-Recording. If a document cannot be recorded, an immediate rejection notice is sent. The document will be returned electronically to the originator to be corrected and resubmitted.
  • Documents presented for e-Recording to the Belmont County Recorder’s Office will be processed between the hours of 9:00am and 3:30pm – Monday through Friday. Documents received after 3:30pm will not be processed until the following business day. Documents transmitted while the office is closed will be processed the next business day.

Examples of documents accepted for e-filing:

  • Mortgages
  • Mortgage Release
  • Assignments
  • Assignment of Rents
  • Modifications
  • Leases
  • Power of Attorney
  • Any other non-conveyance documents

Examples of documents NOT accepted for e-filing:

  • Deeds
  • Certificates of Transfer
  • Transfers of Death
  • Easements
  • Affidavits (requiring Auditor and Engineer stamps)
  • Land Contracts

We cannot e-file any documents that transfer ownership or convey real estate interest to another person. If a document would need stamps from the County Auditor and/or County Engineer, these documents cannot be recorded electronically.

Also keep in mind that multiple instruments to be recorded successively must be acceptable non-conveyance documents for recording – otherwise all instruments will be rejected. For example, a deed and mortgage presented together for recording will both be rejected since our office does not accept deeds for e-filing.

If you have any questions, please feel free to reach out to the Belmont County Recorder’s Office.

Yours in service,

Jason A. Garczyk

Belmont County Recorder