Records Are Back in Office

UPDATE: The records were returned to the Belmont County Recorder’s Office on March 10, 2025. Once the digital scans are received and proofed by the Recorder’s Office, they will be available through CountyFusion. We expect this to take place by this summer. Please see original press release below:

FOR IMMEDIATE RELEASE

16 January 2025

Re: Recorder’s Office Deed Book Scanning

The Belmont County Recorder’s Office was recently awarded ARPA (American Rescue Plan Act) Funds through the Belmont County Commissioners’ Office to scan 331 Deed Books and 8 Deed Index Books, as well as 12 Lease Index Books not currently available online. 

The Deed Records and Index Books will be physically removed from the Recorder’s Office and temporarily stored off-site to complete the scanning project.

If you should need copies from these Deed Records while the books are out of the office, an email can be sent to filerequest@scanworksllc.com with the volume and page you are looking for and the document will be retrieved within a few hours.

Scanning is expected to start around February 14, 2025. The Deed Records and Index Books are expected to return to the office around March 7, 2025.

Completing this scanning project will allow the remainder of Deed Records not currently online to be made available online to the public.

The following Deed Books and Index Books will be scanned (roughly 1907 – 1972):

  • Vols. 170 – 387
  • Vols. 389 – 392
  • Vols. 396 – 400
  • Vols. 404 – 414
  • Vols. 418 – 433
  • Vols. 436 – 439
  • Vols. 462 – 532
  • Index Books 1942-1953 Grantor A-Z
  • Index Books 1942-1953 Grantee A-Z
  • All Lease Index Books

If you have any questions, please feel free to call the Recorder’s Office at 740-699-2140 or email Recorder Jason Garczyk at jgarczyk@co.belmont.oh.us.

Yours in service,

Jason A. Garczyk

Belmont County Recorder

jgarczyk@co.belmont.oh.us

Upcoming Closures

The Recorder’s Office will be CLOSING AT 1PM on THURSDAY, APRIL 17 to paint in the office. The office will be CLOSED on FRIDAY, APRIL 18 in observance of GOOD FRIDAY. Regular hours will resume on Monday, April 21.

The Recorder’s Office will be CLOSED on MONDAY, MAY 26 in observance of MEMORIAL DAY. Regular hours will resume on Tuesday, May 27.

The Recorder’s Office will be CLOSED on THURSDAY, JUNE 19 in observance of JUNETEENTH. Regular hours will resume on Friday, June 20.

The Recorder’s Office will be CLOSED on FRIDAY, JULY 4 in observance of INDEPENDENCE DAY. Regular hours will resume on Monday, July 7.

The Recorder’s Office will be CLOSED on MONDAY, SEPTEMBER 8 in observance of LABOR DAY. Regular hours will resume on Tuesday, September 9.

The Recorder’s Office will be CLOSED on MONDAY, OCTOBER 13 in observance of COLUMBUS DAY. Regular hours will resume on Tuesday, October 14.

The Recorder’s Office will be CLOSING AT NOON on TUESDAY, NOVEMBER 4 in observance of ELECTION DAY per ORC 5.20. We will stop recording documents at 11:30am. Regular hours will resume on Wednesday, November 5.

The Recorder’s Office will be CLOSED on THURSDAY, NOVEMBER 27 and FRIDAY, NOVEMBER 28 in observance of THANKSGIVING. Regular hours will resume on Monday, December 1.

The Recorder’s Office will be CLOSED on MONDAY, MAY 26 in observance of MEMORIAL DAY. Regular hours will resume on Tuesday, May 27.

Corrective Back Indexing & Uploading

The Belmont County Recorder’s Office has commenced correcting indexing errors for deeds prior to 1992. Some documents may appear as unverified with a red ‘X’ while awaiting review. Substantive changes (correcting misspellings, adding names that were not indexed, etc.) will be notated in the public comment field and made viewable to the public.

The office is currently reviewing DEEDS from 1984.

This project will encompass all Deed, Mortgage, and Lease Volumes from 1974 through 1992.

The office started this project in May 2023. It is expected to be completed in 2028.

The Belmont County Recorder’s Office has also commenced back scanning instruments and images not currently available to the public. Deeds, POA, Lien, and Miscellaneous Records will be added to our online system. Updated lists of what is available to the public online will be available as progress is made. This will allow the office to be in compliance with SB 94 which passed in June 2024 which requires all instruments to be scanned and available online back to 1980.

The office started this project in March 2024. Its completion date is not known at this time.

If you have any questions about either of these undertakings, please reach out to Recorder Jason A. Garczyk at jgarczyk@co.belmont.oh.us or 740-699-2140.

Updated 10/02/2024

Belmont County Now Accepting e-Recordings 12/16/2024

As of February 7, 2022, non-conveyance documents could be submitted to the Belmont County Recorder’s Office for electronically filing (e-filing) instead of the conventional method of paper documents. Non-conveyance documents can be accepted by CSC, ePN, HopDox, Indecomm, and Simplifile.

As of December 16, 2024, conveyance documents can now be submitted to our office for electronic processing. These electronic documents will then be routed to the Auditor and Engineer Offices for stamps. As of December 31, 2024, conveyance documents can only be accepted through CSC and ePN. We are working to get Simplifile, Indecomm, and HopDox setup to submit conveyance documents electronically.

We have the ability to receive your e-filed documents through our Submitter Service Provider, making the process of document recording faster and more efficient.

How does it work?

  • An account must be set up with one of our accepted e-Recording partners in order to submit documents electronically. Below is a list of our approved partner companies. To get started, visit one of the websites at the bottom of the page

CSC (Ingeo) 1-855-200-1150   www.erecording.com csc-help@cscglobal.com

ePN (eRecording Partners Network) 1-888-325-3365 www.GOePN.com support@goepn.com

HopDox 1-610-931-6727 www.hopdox.com info@hopdox.com

Indecomm Global Services 1-877-272-5250  www.inteledocdirect.net

Simplifile 1-800-460-5657  www.simplifile.com support@simplifile.com

Recording fees and transaction fees are paid through ACH (Automated Clearing House) payments.

  • The transmitted documents are checked by the Belmont County Recorder’s Office and either recorded or rejected. Once the document is recorded, it is available to the public for viewing. The originator will receive confirmation when the document has been successfully recorded. Recording information will be electronically affixed permanently to the image. You can now print or email the recorded document.
  • All documents must meet our office and state requirements. Our approved partners retain a copy of our standards and policies for e-Recording. If a document cannot be recorded, an immediate rejection notice is sent. The document will be returned electronically to the originator to be corrected and resubmitted.
  • Documents presented for e-Recording to the Belmont County Recorder’s Office will be processed between the hours of 9:00am and 3:30pm – Monday through Friday. Documents received after 3:30pm will not be processed until the following business day. Documents transmitted while the office is closed will be processed the next business day.

If you have any questions, please feel free to reach out to the Belmont County Recorder’s Office.

Yours in service,

Jason A. Garczyk

Belmont County Recorder